Google Drive is a platform for storing, sharing and syncing files in the cloud on Google servers. It is simple and easy to use so inevitably popularity is increasing but you need to follow security guidelines.
A few celebrities have had their icloud accounts hacked and photos published so it’s not all that safe if you don’t take the necessary security steps.
Google Drive FAQs
To gain a better understanding of Google Drive firstly take a look at the FAQs to read the information provided by Google.
Here are the FAQs provided by CNET with a different view and possibly different advice.
Is Google Drive Secure?
Google can collect login, device and location information and if you use Google Chrome to access Google Drive Google also collects browser history, plant cookies and record what apps you are using.
The system is as secure as its users habits i.e. if the user is taking all the necessary recommended precautions then files in the Drive will be reasonably secure.
It is not recommended to store sensitive data or personal financial information unless you have completely secured it.
2 step verification
Everyone using Google Drive should have already set up two step verification. This easy step ensures that you, and only you, can access your account.
To access your Google Account a code is required from the Google Authenticator App. Hackers will not have access to this code, unless they have your mobile phone.
Wireless network – unsecure
Do not access Google Drive when using an unsecure wireless network i.e. in a coffee shop. If you are on an unsecure network then turn wi-fi off.
App Permissions
Check you haven’t given read permission to apps no longer in use, if so remove them.
Share with those you trust
Only share a folder with someone you trust and unless they need to edit the documents, share as read only.
Share the specific folder and not the root directory to everything in your account.
Once that person no longer needs access to the folder revoke access immediately. They may access those folders long after their work is complete and may access sensitive data.
Always sign out
Always sign out of Google when you are are finished using it, do not leave it open then shut down your computer.
Google doesn’t recommend installing Google Drive on a shared or public computer as this could lead to others accessing your Google Account.
If you accessing Google via an Iphone or Ipad set up a security passcode with the App.
Pre-Encryption – encrypt files prior to upload
You can automate encryption and compress your files prior to uploading them. There are many options that you can explore but we like Boxcyptor.
Full details and instructions Instructions for installing boxcryptor.
Best Practice
For organisations using Google Drive for storing and sharing documents we recommend creating a Google Drive Best Practice Document to refer to ensuring everyone in the organisation follows security guidelines.
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